How to Build up a Welcome Message Playbook?

Creating a Welcome Message Playbook is a way to engage your visitors and show that you are here for them!

This simple live chat greeting will drive conversations, so be sure that all members of your team are ready for any questions! Let’s take this step-by-step:

  1. On the Playbook tab, click on the Create a Playbook button. 

    botgate-create-welcome-playbook
  2. Since we are creating a Welcome Message, select the Welcome Message and click on the Next button.

    botgate-welcome-playbook
  3. Finally, it would be best to name your Playbook properly to finalize these pre-steps before going deep on the content/targeting/routing and click on Save Changes. We called it Onboarding Welcome as an example.

    botgate-welcome-playbook-name
  4. On the second part of the creation of your playbook, the first step is Playbook Type. The first thing you’re going to want to set up when you create your Playbook is the message shown to your users!

    botgate-welcome-playbook-type

    In this section, you can enter your message with a Rich Messaging tool. You can even personalize the message if you have known about your customers. As the message, let's say, "Hey there, we're excited you've made it this far!" says Nora from Customer Success with her warm smile; he's really looking forward to helping out! 

    You need to enable your playbook to be seen just by clicking the Status button within this stage.

  5. The next step is Targeting. It would be best if you defined your audience for this Playbook. If you don't want to select any conditions, you can continue with the  All Visitors option. This playbook will be visible to your visitors who are coming from Desktop.

    botgate-welcome-playbook-targeting

    You can add different conditions based on your scenario in your mind. For instance, if you add Referral URL as a condition, you can target the visitors coming from your Ads. 
  6. Another step is Display. In this step, you need to decide in what frequency your Playbook will be shown. 
    There are 3 options for Frequency:
    - If you select Show on every page load, it will be shown every time your visitors visit the page.
    - If you select Show once per session, it will be shown once per session when your visitors visit the page.
    - If you select Until they start a conversation, it will be shown every time until your visitors start a conversation.

    botgate-welcome-playbook-display

    You can also change how many times it will be shown per session for the frequency options: Show on every page load and Until they start a conversation.

    As a last step for the display, you need to define how many seconds later it will pop up on the screen.
  7. The final step is Routing. It's time to decide who will be the lucky ones to greet your customers and how.
    There are 4 ways to route your conversations:
    1. To a single teammate
    2. Round robin within a group
    3. Based on the Conversation Routing rules (that you defined before)
    4. Do not Route this conversation

    botgate-welcome-playbook-routing

    After that, you need to choose the lucky ones to chat with your customers: Teammates. If you don't want to see the picture of the Teammate on the screen, you can also turn that off. 

    For ABM purposes, you can make sure that the customers who have visited before will be taken care of by the same Teammates.

    Finally, you need to select the status of this Playbook: Always, Online or Offline.

  8. Your playbook is set! Just define its priority to be shown. 

    botgate-welcome-playbook-priority

Please note that specific playbooks need to be more prioritized!